WIP MEETING MINUTE - WEEK 8

 WIP meeting minutes - Week 8

Date: 7th August  2025

Time: 10am - 12pm

Group Members:

1)      Sarah Qistina Wright (0139173)

2)      Aimie Atma Binti Basirin (0139018)

3)      Quek Rou Yun (0138600)

4)      Kong Li Yen (0139172)

5)      Wong Anna (0138488) 

6)      Ethan Tan Wen Jie (0139155)

7)      Chong Jun Kit (0138491)

 

Agenda

  1. Are products feasible?
  2. Budget
  3. Status Update (NGO, Logistics, Donation/Sponsorship)
  4. Individual updates





Agenda

1. Are the products feasible to execute?
So far, all the products are feasible for us to execute. Each item has been confirmed and successfully passed sample testing with decent results. There’s still an ongoing discussion regarding how to keep the ice cream cold and how to reheat the potatoes, but overall, everything looks good.

2. Are we willing to spend the amount we presented?
Yes, we've calculated the production costs and have a clear understanding of how much each product will cost to make. However, we’re still awaiting donations or sponsorship to move forward.


Status Update
- Logistics: currently sourcing the products at the most cost-effective prices and checking the quantity of supplies required. So far, we’ve already secured the necessary packaging and utensils.

- NGO : We’ve reached out to the NGO and received their approval to use their name at our booth.

- Donation and sponsorship : We’re currently waiting for responses from several companies, but we’ve already received donations from personal contacts.



Individual Updates

Sarah Qistina Wright (0139173)

Leader:  I’m still discussing any challenges we’re facing with our products and gathering recommendations to improve them.

Secretary: As a secretary, I’ve completed the donation proposal and sent it out to multiple companies. Although I haven’t received any responses yet, I’ll continue reaching out to other businesses to secure support.  


Aimie Atma binti Basirin (0139018)

Secretary: Completed the entire proposal

Treasurer: Budgeting plan drafted, but it requires editing since there are many items we still need to purchase for the products and the booth .


Quek Rou Yun (0138600)

Visual Research: Already done the poster                                                                                                      
Marketing: Redo the video, and post the promotional materials such as poster on each of our Instagram


 Kong Li Yen (0139172) 

Visual Research: I had designed the menu and now I start looking of the materials to made the booth. 

NGO: I will go to SUKA society next Friday to take the brochures.


Wong Anna (0138488) 

Logistic: I finalized a store with affordable and high-quality ingredients and purchased the necessary packaging boxes and utensils.

Marketing: I decide to post the promotional materials, such as posters, on social media along with captions to promote our booth and the fundraising.


Ethan Tan Wen Jie (0139155)

 NGO team Visual Research: I'm thinking about the booth design and waiting for my teammates to collect the brochure from NGO


Chong Jun Kit (0138491)

Logistics: we have determined the stocks any type of supply and ingredients needed for our products and is calculating the amount to purchase

NGO: we are waiting for the brochure from the NGO that are asked by them the be spread during the event

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